What you’ll leave with
An editable draft with a clear request and a natural tone.
Before you start
Decide who the message is for, what you need from them and the tone you want. Remove personal, confidential or identifying details from the draft.
Start with the facts
Give the purpose, essential facts and desired next step. Tell it not to add new claims or commitments.
Choose a useful shape
Ask for a short subject line and a draft of no more than 150 words. A length limit makes reviewing easier.
Make it sound like you
Ask for a warmer or more direct version. Remove phrases you would never use and keep any important nuance.
Read once as the recipient
Check dates, amounts, names and attachments. Send only after you are happy with every sentence.
Rewrite this draft as a clear, friendly email of under 150 words. Keep the meaning and facts, do not invent promises, and end with one clear next step. Suggest a subject line. Draft: [anonymised text]. If anything is ambiguous, ask me instead of filling it in.
Replace the square brackets. Leave out private information.
Pause and check
Check every factual statement. For employment disputes, contracts or other serious matters, get appropriate professional advice before sending.
Make it a habit
Save a version of the prompt that worked for you. Next time, change the details and review the answer afresh. A familiar prompt can still produce a mistake.
Try another everyday task →